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Dumfries Choral Society Constitution

(AMENDED August 2010)<br /><br />1. TITLE<br /><br />The name of the Society shall be Dumfries Choral Society.<br /><br />2. OBJECTS<br /><br />The aim and purpose of the Society is, by the study, practice and performance of good choral music, to foster an interest in it and to extend the love and appreciation of it in the community.<br /><br />3. POWERS<br /><br />In order to promote these objects the Society may:<br /><br />a) Raise money for the Society’s aims and accept donations on such terms as shall be deemed necessary<br /><br />b) Take out membership of organisations whose interests and activities would be beneficial and compatible with the aims of the Society.<br /><br />c) Employ such personnel as are necessary for the proper pursuit of the Objects.<br /><br />4. MEMBERSHIP<br /><br />a) The Society shall consist of the Honorary President, a Chairman, Vice Chairman, General Secretary, Concert Secretary, Treasurer, Librarian, Patron Secretary and Ordinary Members of the Society.<br /><br />b) Members of the Society shall be those who pay the annual subscription. The annual subscription shall be agreed at the Annual General Meeting each year and the Committee will have power to make recommendations in this regard. All subscriptions will be payable at the beginning of the annual session.<br /><br />c) The Secretary shall keep a register of attendance of members at rehearsals. The Committee shall decide as to the satisfactoriness of any member’s attendance.<br /><br />d) Membership of the Society is open to anyone, subject only to audition for assessment of vocal ability or any necessary restriction on numbers within any vocal part to ensure musical balance. The Society reserves the right to refuse membership of the Society for what seems to the members sufficient reason.<br /><br />5. COMMITTEE<br /><br />a) A Committee shall manage the business of the Society, subject to any decisions taken at a General Meeting.<br /><br />b) The Committee shall consist of the Office Bearers – Chairman, Vice Chairman, General Secretary, Concert Secretary and Treasurer, together with 8 Ordinary Committee Members. Committee members shall be elected at the Annual General Meeting. The Conductor shall be an ex officio member of the Committee. The Committee will elect postholders Patron Secretary and Librarian, from among their number. The Office Bearers (other than the Chairman) may hold more than one office. One of the Office Bearers will be appointed to be the Making Music Representative.<br /><br />c) The period for holding an Office Bearer’s post shall be 3 years, with the possibility of one period of re-election.<br /><br />d) All Ordinary Members of the Committee, will serve for three years, and will not be eligible for re-election for at least one year. The Committee will be responsible for managing retirements so that there is continuity of service.<br /><br />e) Any vacancy occurring in the Committee during the year may be filled by the Committee by co-option until the next Annual General Meeting.<br /><br />6. COMMITTEE MEETINGS<br /><br />a) The Committee will meet on a monthly basis or as appropriate.<br /><br />b) A Quorum will be one third of the existing Committee, two of whom should be Office Bearers.<br /><br />7. GENERAL MEETINGS<br /><br />a) The Annual General Meeting shall be held after the end of the financial year on a date to be fixed by the Committee. A minimum fourteen days’ notice of the AGM will be given to members.<br /><br />b) A Special General Meeting may be called at the written request of not fewer than five members, or at the wish of the Committee. Such a request must state the reason for calling the meeting, and must be in the hands of the General Secretary not less than three weeks before the date of the meeting requested.<br /><br />c) Alterations to the Constitution can only be made at the Annual General Meeting or at a Special General Meeting called for that purpose. Such proposed amendments should be intimated to the members not less than 14 days before the meeting. The alteration must be approved by not less than two-thirds of those present and voting.<br /><br />d) The following business will be conducted at the Annual General Meeting:<br /><br />· Presentation of reports and adoption of accounts for the previous financial year<br /><br />· Election of Officer Bearers and other members of the Committee<br /><br />· Appointment of an independent examiner should this be necessary.<br /><br />8. FINANCE<br /><br />a) The financial year is from 1st July to 30th June.<br /><br />b) The funds of the Society shall be applied solely to the objects of the Society as stated in Clause 2 of the Constitution.<br /><br />c) The members of the Society shall not receive payment either direct or indirect for their services or for anything except legitimate expenses incurred in the work of the Society.<br /><br />d) There will be a Bank account held in the name of the Society.<br /><br />e) There will be three named signatories to the account, one of whom must be the Treasurer. Each cheque will be signed by a minimum of two signatories and signatories shall not be related or connected financially.<br /><br />9. PATRONS<br /><br />Non-members may become Patrons at such annual charge as may be fixed by the Committee and shall be entitled to attend performances of the Society at such reduced rates as the Committee may decide. Patrons shall have no say in the management of the Society.<br /><br />10. DISSOLUTION<br /><br />In the event of the dissolution of the Society, the remaining funds shall be disbursed<br /><br />in keeping with the Objects of the Society.<br /><br />Signed …………………………………………………………………… (Chair)<br /><br />………………………………………………………………………<br /><br />Signed ……………………………………………………………………. (Office Bearer)<br /><br />………………………………………………………………………<br /><br />Dated ………………………………<br /><br />

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    Dumfries Choral Society’s Autumn concert falls, very appropriately, on the eve of Armistice Day, as this year’s programme has been chosen to commemorate the centenary of the end of the First World War in 1918. The choir will be performing two works which represent dramatically different perspectives on the conflict – one looking forward with […]

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